Position Description

EnCompass LLC is seeking a Senior Payroll Specialist to support our Finance Team with payroll and other administrative functions to ensure efficient and accurate financial operations.

This is a full-time position located at the EnCompass principal office in Silver Spring, Maryland, and follows the EnCompass flexible hybrid work model with split time between telework and the office.

Must be legally authorized to work in the US for any employer without sponsorship for a work visa or permit.

Position Duties and Responsibilities

Essential functions:

• Payroll Administration
  • Reviews and analyzes timesheets reports from CostPoint for accuracy and ensures accurate posting to projects. Follows up with staff when adjustments and corrections are needed.
  • Maintains employee records in ADP and accounting software
  • Processes semi-monthly payroll for 300+ employees in ADP
  • Works with tax agencies when issues arise
  • Assists with various payroll reconciliations, i.e., quarterly 941 and 401k
  • Works with HR department to reconciles benefit
• Recordkeeping
  • Oversees integrity of financial and consultant files (paper and electronic) and documents, providing guidance to the finance assistant as needed
  • Prepares appropriate schedules and reports as requested by team members and clients
  • Coordinates and prepares pertinent information for external accounting firm and auditors
• Provides excellent customer service and problem resolution for both internal and external partners
• Analyzes and recommend improvements, adaptation, or revisions to the payroll system and accompanying procedures
• Engages fully as a member of the EnCompass staff team, including participating in staff meetings and other EnCompass events
• Other duties, as assigned

Position Requirements

Qualifications

Academic Qualifications

• High School Diploma and 10 years of experience; Associate’s degree and 8 years of experience; or Bachelor’s degree and 6 years of experience. Degree in Accounting, Finance or related field.

Experience and Skills

• Proficiency in ADP
• Knowledge of generally accepted accounting principles
• Ability to maintain meticulous attention to detail resulting in work reflecting a high degree of accuracy
• Exhibit dependability, reliability and a willingness to work outside required set hours when deadlines require
• Adept at identifying and framing problems, setting priorities, and making critical assessments
• Excellent management, organization, communication and problem-solving skills with the ability to prioritize assignments and meet required deadlines
• Communicate credibly and diplomatically with all levels in an organization
• Ability to adapt to changes in the work environment, manage immediate requests, and deal with frequent changes, delays, or unexpected events
• Ability to work in an appreciative, strengths-based environment and to guide others in using appreciative approaches

• Proficiency with CostPoint or other government accounting software preferred
• Experience working on payroll for over 300+ employees a plus

How to Apply

Please submit CV and cover letter, and complete the application

• Use of Artificial Intelligence (AI) programs to write your application materials or to submit answers to screening questions could disqualify your application and/or candidacy

The pay range for this role allows for the wide variety of factors that are considered in making compensation decisions including, but not limited to skill sets, experience and training, certifications, and other business and organizational needs. At EnCompass, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $74,500-$88,000.

At EnCompass, our internal motto is "work that fits your life". Among other things, we offer the following Total Rewards Benefits* to eligible US Staff (direct hires):

• Multiple options on Healthcare insurance
• Company paid Dental & Vision coverage
• Company paid term life insurance, AD&D Insurance, and Disability insurance
• Supplemental life insurance
• Flexible Spending Account (Health care and Dependent care FSA)
• 401K with an Employer match
• Hybrid/Remote work privileges
• Flexible work schedules
• Free EAP & ERP
• Paid Parental Leave
• Training and Professional Development resources and funds
• Generous PTO, increases with years of service
• 11 paid Holidays (2 of which are floating), including Juneteenth
• Paid Bereavement Leave
• Charitable Donation Match
• Pet insurance
• Equity & Belonging support
• Commuter Benefits

*Certain benefits are subject to restrictions depending on location, job requirements and employment status.

EnCompass LLC is a progressive Equal Opportunity Employer. We promote, celebrate, and support a diverse and inclusive organizational culture and workforce. We are committed to providing all of our employees with an environment free from discrimination and harassment, where all are treated with dignity and respect. We do not tolerate, and explicitly prohibit, discrimination or harassment of any kind, at any time, in all aspects of employment. This includes recruitment, hiring, promotions, disciplinary measures, terminations, compensation, benefits, social and recreational programs, and training. EnCompass also does not tolerate retaliation against individuals who report discrimination or harassment. Our continuing commitment to the principle of Equal Opportunity Employment for all means all employment decisions are based only on the job requirements, the candidate’s qualifications, and the needs of EnCompass as a business—not on race, color, ethnicity, national origin, religion, belief, sex (including pregnancy and related medical conditions), gender identity or expression, sexual orientation, age, disability status, veteran status, genetic information, HIV status, family/marital/parental status, or any other status protected by the laws and regulations in the jurisdictions where we work.

For US based positions: The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.

The incumbent must be able to work in a fast-paced environment with demonstrated ability to juggle and prioritize multiple, competing tasks and demands and to seek supervisory assistance as appropriate.

If you require accommodations in line with the Americans with Disabilities Act to complete your application, please call 301-287-8700, provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a case-by-case-basis, and we will call you back within approximately 3 business days.

EEO is the Law & EEO is the Law Supplement, Pay Transparency Nondiscrimination Provision

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