Position Description

EnCompass is seeking an Environment Special Assistant (USAID TOPS) to provide administrative assistance and support to USAID’s Environment related Centers in the Resilience, Environment and Food Security Bureau, specifically the Centers for Energy, Infrastructure and Cities; Climate Positive Development and Natural Environment, although the position will be placed in the Center for Natural Environment.

The Special Assistant will offer support for a wide range of climate and environmental activities, and will be tasked with coordination, organization, logistics, and administrative duties, including support on communications and other management tasks. The Assistant will learn about climate, energy and environment initiatives and build relationships across the Agency by managing the incoming daily, quick action tasks for clearance. Approximately half of the Assistant’s time will directly support the Center for Natural Environment on organizational and knowledge management tasks.

The Special Assistant needs to be highly organized, detail-oriented, proactive, and able to manage multiple requests at once. The ideal candidate will also be comfortable with outreach and follow-up needed to get feedback and move requests along. Interest in international development and the nexus between development and climate and environment issues is required.

This full-time role will be fully embedded within USAID (in Washington D.C.) for a period of 1-2 years; The Agency expects this role to be telework eligible several days a week. The ability to telework may change, depending on USAID’s needs or requirements. Regardless of telework status, the Special Assistant will be expected to support teams and events in-person as needed. Candidates must be legally authorized to work in the US for any employer without sponsorship for a work visa or permit and must be eligible to obtain and maintain facilities security clearance.

The position is funded through the Technical, Operational, and Program Support (TOPS) contract, a United States Agency for International Development (USAID) funded institutional support contract for USAID’s Bureau of Resilience, Environment and Food Security (REFS), designed to help the Agency meet the pressing challenges caused by climate change. TOPS aims to help USAID meet the increasing complexities of global development by recruiting top-notch technical assistance providers to work in USAID’s offices and provide direct support to USAID teams.

Position Duties and Responsibilities

Essential functions include:

• Approximately 50% of the time, acting as the Action Officer for the three REFS Bureau environment related centers by managing the tasker system for these centers:
  1. Ensuring that daily, incoming quick action tasks (taskers) for clearance are tracked and organized appropriately
  2. Forwarding taskers as needed for review and follow-up to ensure they receive informed feedback
  3. Ensuring that taskers are processed/sent for additional clearance in a timely manner
  4. Backstopping for and coordinating with central REFS tasking and communication teams.
• Acting as Special Assistant for the Center for Natural Environment:
  1. Working with the Center for Natural Environment management team and divisions to implement basic knowledge management and virtual file organization
  2. Helping with trackers and follow up on management tasks
  3. Assisting with planning, design, and implementation of meetings and events (in person or virtual)
  4. Synthesizing notes and decisions from meetings
• Drafting, editing, and formatting materials, documents, and correspondence as needed
• Other duties as assigned

Position Requirements

Qualifications

Academic Qualifications

• Minimum of Bachelor’s degree and 1-3 years of relevant experience. Will consider an equivalent combination of relevant education and experience. Preferred areas of study include environmental/natural resource management, climate or other climate-related fields, business, international development, public policy.

Experience and Skills

Required:

• Demonstrated interest in the environment and climate sectors is required. Demonstrated interest may include related coursework, participation in online learning events, etc.
• A commitment to advancing the mission of USAID’s environment centers
• Strong verbal and written English language skills; highly skilled at writing and editing documents, materials and/or correspondence
• Strong teamwork and interpersonal skills
• Ability to work under pressure and manage competing priorities and deadlines
• Ability to work within defined standard operating procedures and adhere to quality guidelines
• Excellent attention to detail, accuracy, and strong time management skills
• Ability to work independently and collaboratively as needed
• Excellent computer skills in Google Suite applications
• Must be eligible to obtain and maintain a facilities security clearance

Preferred:

• Experience in the administration and coordination of projects highly desirable
• International experience (professional, study abroad, etc.) highly desirable. An academic background, personal experiences, or other demonstrations of knowledge and interest in the developing country context may qualify as experience
• Fluency in language(s) other than English is highly desirable

How to Apply

• Please submit CV and cover letter and complete the application online
• Use of Artificial Intelligence (AI) programs to write your application materials or to submit answers to screening questions could disqualify your application and/or candidacy
• If the position is approved for remote work you will only be considered if you reside in a state where EnCompass is registered. If you have questions, please contact recruiting@ encompassworld.com, with the subject line: Where is EnCompass Registered?
• Applications and CVs sent to the aforementioned inbox will not be considered.

The pay range for this role allows for the wide variety of factors that are considered in making compensation decisions including, but not limited to skill sets, experience and training, certifications, and other business and organizational needs. At EnCompass, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $55,000 to $65,000.

At EnCompass, our internal motto is "work that fits your life". Among other things, we offer the following Total Rewards Benefits* to eligible US Staff:

• Multiple options on Healthcare insurance
• Company paid Dental & Vision coverage
• Company paid term life insurance, AD&D Insurance, and Disability insurance
• Supplemental life insurance
• Flexible Spending Account (Health care and Dependent care FSA)
• 401K with an Employer match
• Hybrid/Remote work privileges
• Flexible work schedules
• Free EAP & ERP
• Paid Parental Leave
• Training and Professional Development resources and funds
• Generous PTO, increases with years of service
• 11 paid Holidays (2 of which are floating), including Juneteenth
• Paid Bereavement Leave
• Charitable Donation Match
• Pet insurance
• Equity & Belonging support
• Commuter Benefits

• *Certain benefits are subject to restrictions depending on location, job requirements and employment status

EnCompass LLC is a progressive Equal Opportunity Employer. We promote, celebrate, and support a diverse and inclusive organizational culture and workforce. We are committed to providing all of our employees with an environment free from discrimination and harassment, where all are treated with dignity and respect. We do not tolerate, and explicitly prohibit, discrimination or harassment of any kind, at any time, in all aspects of employment. This includes recruitment, hiring, promotions, disciplinary measures, terminations, compensation, benefits, social and recreational programs, and training. EnCompass also does not tolerate retaliation against individuals who report discrimination or harassment. Our continuing commitment to the principle of Equal Opportunity Employment for all means all employment decisions are based only on the job requirements, the candidate’s qualifications, and the needs of EnCompass as a business—not on race, color, ethnicity, national origin, religion, belief, sex (including pregnancy and related medical conditions), gender identity or expression, sexual orientation, age, disability status, veteran status, genetic information, HIV status, family/marital/parental status, or any other status protected by the laws and regulations in the jurisdictions where we work.

For US based positions: The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.

The incumbent must be able to work in a fast-paced environment with demonstrated ability to juggle and prioritize multiple, competing tasks and demands and to seek supervisory assistance as appropriate.

If you require accommodations in line with the Americans with Disabilities Act to complete your application, please call 301-287-8700, provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a case-by-case-basis, and we will call you back within approximately 3 business days.

EEO is the Law & EEO is the Law Supplement, Pay Transparency Nondiscrimination Provision

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