About USAID Makanati:

USAID Makanati Women Economic Empowerment and Leadership Activity in Jordan aims to increase women’s access to waged employment and leadership opportunities in Jordan by improving women’s access to the job market, addressing inequalities and prohibitive social norms and traditions, and enhancing the workforce-enabling environment.

Position Description:

Encompass LLC is seeking a Grants Coordinator who will report to the Grants Manager and be responsible for supporting the selection, award, implementation, monitoring, and closeout of grants to local partners for innovative, adaptive, and locally led development activities that support Makanati objectives. The Grants Coordinator will review and process grant applications, conduct due diligence and preassessment prior to award, support the grants selection committee, and work closely with the Operations team to finalize procurement processes and review monthly grantee reports.

The coordinator will also facilitate the processing and approval of grant deliverables, the certification of achievement of milestones, and the tracking and documentation of critical finance, accounting, and procurement for grants as well as contribute to other functions as required by the contract as well as day-to-day follow-up with grantees.

The position requires the utilization of the appropriate systems and compliance with grants management regulations, policies, and procedures to disburse, account for, and report usage of funds. S/he will work directly with the Grants Manager to ensure full compliance in accordance with USAID rules and regulations, functioning of grants processes, and maintaining internal controls for all activities.

Position Duties and Responsibilities

Essential functions:

• Conducting the initial processing of incoming proposals by:
  • Reviewing proposal submissions (eligible vs. ineligible).
  • Managing review of applications by the grant's selection committee.
  • Review award package preparation.
  • Follow up on required documents with applicants and grantees.
• Prepare and review post-award management documentation in support of the Grants Manager and Grants Specialist.
• Ensure management of and compliance with established procedures for a large number and wide range of grants issued to local governmental and non-governmental organizations.
• Organizing and maintaining grant documentation throughout the activity cycle, including grantee reports and correspondence from pre-award to close out.
• Assisting the Grants Manager with regular Database and SharePoint file management throughout the entire activity cycle in accordance with the Grants Under Contract Manual.
• Assisting with award data quality control and following up to ensure course corrections are made as needed.
• Tracking grantee evaluation, monitoring, and compliance.
• Work closely with partners to identify capacity development priorities in financial management and reporting.
• Conduct finance and compliance training as required with the Grants Manager and Grants Specialist for local partners.
• During grants implementation, review payment requests, ensuring all required documentation is included with the payment package and saved in the activity file.
• Work with the Grants Manager during the grant closeout process, to ensure all files are complete and accurate and following up with grantees to complete activity files as needed.
• Engaging fully as a member of the EnCompass staff team, including participating in staff meetings and other EnCompass events, and providing administrative support to other team members as needed.
• Other duties as assigned.

Position Requirements

Qualifications

Academic Qualifications

• Bachelor’s degree in accounting, finance, management, business administration or similar field, master’s degree preferred.

Experience and Skills

• Minimum of four (3-4) years of experience working on donor-funded projects in a related role and working experience in grants and operations management field; previous experience working on USAID-funded projects that include a grants component preferred.

• Proficient in US Government grants management, procurement, and financial reporting processes and requirements highly preferred.
• Good understanding of major international donor rules and non-profit accounting.
• Experience in reviewing and negotiating budgets, reviewing financial reports, preparing for and monitoring audits of grantees, and file management.
• Excellent knowledge of MS Word, Outlook, PowerPoint, and Excel.
• Excellent knowledge of grants under contract tracking and operations.

• Ability to multi-task & work well with team members.

• Ability to listen and communicate well both verbally and in writing.
• Ability to work independently.

• Attention to detail and accuracy.
• Very good skills in English, both written and verbal, are required. Fluency in Arabic is required.
• Jordanian citizens are strongly encouraged to apply.

How to Apply

• Please submit CV and cover letter, and complete the application online on the Careers & Consulting page.
• Use of Artificial Intelligence (AI) programs to write your application materials or to submit answers to screening questions could disqualify your application and/or candidacy

EnCompass LLC is a progressive Equal Opportunity Employer. We promote, celebrate, and support a diverse and inclusive organizational culture and workforce. We are committed to providing all of our employees with an environment free from discrimination and harassment, where all are treated with dignity and respect. We do not tolerate, and explicitly prohibit, discrimination or harassment of any kind, at any time, in all aspects of employment. This includes recruitment, hiring, promotions, disciplinary measures, terminations, compensation, benefits, social and recreational programs, and training. EnCompass also does not tolerate retaliation against individuals who report discrimination or harassment. Our continuing commitment to the principle of Equal Opportunity Employment for all means all employment decisions are based only on the job requirements, the candidate’s qualifications, and the needs of EnCompass as a business—not on race, color, ethnicity, national origin, religion, belief, sex (including pregnancy and related medical conditions), gender identity or expression, sexual orientation, age, disability status, veteran status, genetic information, HIV status, family/marital/parental status, or any other status protected by the laws and regulations in the jurisdictions where we work.